Thank You Letter

Tips for sending your follow-up letter:

  1. Within 24 hours of your interview send out an individualized acknowledgement letter to each person you met with.
  2. This letter is an opportunity to address the issues and the concerns that were mentioned during the interview.
  3. Use the thank-you letter as a follow-up "sales" letter. This is an opportunity to focus on what you have done that would be helpful in this position and to restate your successes as they relate to the position. This will help to reinforce for the interviewer(s) why you're qualified as well as your interest in the position and company.
  4. Mention anything of importance that your interviewer might have neglected to ask in person.
  5. This may be the last opportunity to make an impression. You've already invested time and a little more will go far to separate you from the other candidates. Make sure you put the appropriate time into this letter (see sample letters below).
  6. Choose your words carefully when using email. Email creates an instant written record that can be forwarded as well, so don't let the speed and the ease of sending it blind you to the fact that you will be judged on what you've said and how you've said it. Use SPELL CHECK before sending any letter. Just as a resume represents who you are so does a follow-up letter and a misspelled word indicates a lack of attention to detail and quality.

Sample Thank You Letter


Mr.______ ____________,
Title
XYZ Company
111 Employment Way
Anytown, MN 55555

Dear _________

Thank you for the opportunity to discuss the Vice President of Operations position this morning. Our conversation gave me a better understanding of both XYZ Company and the requirements as well as the responsibilities of the job.

The additional information from Tom and Mary was helpful in gaining a better perspective of the position. I am confident that my strong operations and managerial skills will make a positive contribution to XYZ Company. I am proficient in all the______ you use (list all programs, applications and experience), and I possess the P&L experience you desire. (List past accomplishments that relate to the position). I would also like to address a couple of items that came up during the interview and share with you how my past experiences could help you in this area (list those accomplishments that support your experience).

This is clearly a quality organization with an emphasis on efficiency and a dedication to teamwork. I would consider it a rare opportunity to join your team and help achieve the goals you mentioned. I look forward to hearing from you. Again, thank you for your time and consideration.

Sincerely